Make it interactive
Come prepared to your meeting with two packets of materials—one containing info-graphics, which you’ll give to your potential sponsor at the beginning of the meeting. This way, they have something visual to illustrate the points you make in your pitch. The second packet you’ll wait to give them at the end of the pitch, which contains all the information you covered so they can refer back to it later.
As you deliver your pitch, leave some space to let your sponsor ask questions. Brainstorm with your team before the pitch meeting what questions might come up, and be prepared with answers. Give your sponsor time to process your information and find out more about what they want and need, so you can meet those needs.
Make the ask!
Don’t shy away from it! You can’t raise money if you don’t ask for it, so make sure to actually ask for the sponsorship dollars at the end of your pitch. Be confident, but not arrogant; your nonprofit has a lot to offer and it’s only fair to ask for equal compensation.
If you get pushback on asking for the moon, that’s okay! Take it with grace. You aren’t seeking a one-time event sponsor; you’re working towards a lifetime partnership that benefits both of you.
Come prepared with multiple sponsorship levels that you can offer, in case your potential sponsor isn’t comfortable with the initial dollar amount or commitment level. Always start high and work your way lower. Make sure that before the meeting, you already know what lower levels you want to offer, so you can ensure that the deal is still fair for both of you.
Don’t avoid the nitty-gritty
Don’t dodge the tough parts of your ask. Be clear with your sponsor about what’s required on their end—providing their own booth at the walk-a-thon, donating a certain amount of merchandise in-kind for an upcoming event, etc. Make it clear in your information packet, too, so they know what they need to provide. (This way, there are no misunderstandings later!)
Push for a decision!
I know you’re already feeling like, “Geez, but I’m asking for so much!” Don’t undervalue what you’re contributing to the transaction. It’s not unreasonable, as a business person, to ask for a decision sooner rather than later. You need to make budgeting decisions, too.
Try to get a decision in the pitch meeting if you can, but don’t apply too much pressure. If you do have to wait for a decision, make sure you get an exact date for when you can expect that decision. Follow up when that date arrives. Nudge as necessary.
Thank them for their time
No matter how your pitch meeting goes, someone gave you of their time and energy to be there. Be appropriately grateful.
This may be only the beginning of a long relationship! Sometimes the most lucrative sponsor partnerships start with a no—perhaps the time isn’t right, the dollars aren’t available, or the sponsor needs some time to become accustomed to the idea.
Stay in touch with potential sponsors who said no. Continue to learn about them, check in with them, and let them know you’re still thinking about them. You can still foster and build a relationship that might not pay off for a few more years still.
For an in-depth look into the strategy and a detailed action plan, download the Sponsorship Strategies eBook.